This short article describes the accessibility user user interface elements, and provides web links to much more information about these elements and also how to customize her experience.

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In this article

Overview

The 3 main components of the accessibility user interface are:

The ribbon is the piece of tabs across the peak of the program window that consists of groups the commands.

The Backstage view is the arsenal of regulates that you see on the File tab ~ above the ribbon.

The navigation Pane is the pane top top the left next of the accessibility program home window that lets you job-related with database objects. 

These 3 elements carry out the setting in which you create and use databases.

The ribbon

The ribbon is the major replacement for menus and also toolbars. It primarily is composed of tabs the have groups of buttons.

The ribbon has actually main tabs that group related commonly-used commands, contextual tabs that appear only once you deserve to use them, and also the Quick accessibility Toolbar, a little toolbar the you have the right to customize with your favorite commands.

On the ribbon tabs, several of the buttons administer you a collection of choices, while others launch a command.

The Backstage view

The Backstage view consists of commands and also information that apply to an entire database, such together Compact and also Repair, and commands that were ~ above the File menu in earlier versions, such together Print.

The navigation Pane

The navigation Pane help you organize her database objects, and is the main means of opening or transforming the architecture of a database object.

The navigating Pane is organized by categories and also groups. You can choose from a variety of business options, and can also create your own custom company scheme in the navigation Pane. By default, a new database supplies the Object form category, i m sorry has groups that correspond to the various kinds that database object. The Object type category organizes the database objects in a similar fashion come the default Database window display from earlier versions.

You deserve to minimize the navigating Pane, and you can additionally hide it, however you cannot obscure the navigation Pane by opened database objects in prior of it.

The Backstage view

The Backstage view occupies the File tab ~ above the ribbon and also contains countless commands. The Backstage view likewise contains other commands that apply to whole database file. As soon as you open accessibility but do not open a database (e.g., girlfriend open access from the Windows begin menu), you check out the Backstage view.

In Backstage view, friend can develop a new database, open up an existing database, and perform many file and database maintain tasks.

Create a brand-new blank database

Start accessibility from the Start food selection or native a shortcut.

The Backstage check out appears.

Do one of the following:

Create a new web database

Under Available templates, click Blank web database.

On the right, under Blank web database, kind a surname for her database record in the File Name box or usage the one the is listed for you.

Click Create.

The new database is created, and a new table is opened in Datasheet view.

Create a new desktop computer database

Under Available templates, click Blank database.

On the right, under Blank database, kind a name for her database document in the File Name crate or use the one the is provided for you.

Click Create.

The new database is created, and a brand-new table is opened up in Datasheet view.

Access offers a number of templates v the product, and also you have the right to download much more from Office.com. An accessibility template is a predesigned database complete with professionally design tables, forms, and reports. Templates provide you a big head start once you create a new database.

Create a brand-new database native a sample template

Start access from the Start food selection or native a shortcut.

The Backstage view appears.

Click Sample templates, and then browser the easily accessible templates.

When you find the theme that you desire to use, click the template.

On the right, in the file Name box, kind a file name or usage the one the is provided for you.

Click Create.

Access creates the new database native the template and opens it.

You have the right to download additional access templates indigenous office.com straight from the Backstage view.

Create a brand-new database native an Office.com template

Start accessibility from the Start menu or indigenous a shortcut.

The Backstage watch appears.

Under Office.com Templates pane, click a category and then, once the templates in that classification appear, click a template.


In the File Name box, type a paper name or usage the one the is noted for you.

Click Download.

Access automatically downloads the template, creates a brand-new database based on that template, shop it in your files folder (for example, the My papers folder), and opens the database.

When you open up (or create and open) a database, accessibility adds the record name and location of the database to an internal list the the most recently supplied documents. This perform is presented on the Recent tab the Backstage check out so that you can quickly open your most recently offered databases.

Open a newly used database

Start Access.

In Backstage view, click Recent, and also then click the database the you desire to open.

Access opens up the database.

Open a database indigenous Backstage view

Start Access.

Click the File tab, and then click Open. When the Open dialog crate appears, browse and also select a file, and also then click Open.

The database opens.

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The ribbon

The ribbon is the main replacement because that menus and also toolbars and also provides the main command interface in Access. Among the main benefits of the ribbon is the it consolidates, in one place, those tasks or entry points that provided to call for menus, toolbars, job panes, and also other UI materials to display. This way, you have actually one ar in which come look because that commands, rather of a multitude of places.

When you open up a database, the ribbon appears at the height of the main access window, wherein it displays the commands in the active command tab.

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The ribbon has a series of command tabs the contain commands. In Access, the key command tabs room File, Home, Create, External Data, and Database Tools. Each tab contains groups of connected commands, and these groups surface several of the additional brand-new UI elements, such as the gallery, i beg your pardon is a new kind of regulate that presents choices visually.

The commands that are accessible on the ribbon also reflect the currently energetic object. Because that example, if you have actually a table opened up in Datasheet view and you click Form top top the Create tab, in the Forms group, accessibility creates the form, based upon the active table. That is, the surname of the energetic table is entered in the brand-new form"s RecordSource property. Moreover, part ribbon tabs only appear in specific contexts. For example, the Design tab only appears when friend have things open in design view.

You can use key-board shortcuts v the ribbon. Every one of the key-board shortcuts from an previously version of access continue come work. The Keyboard accessibility System replaces the food selection accelerators from previously versions of Access. This system uses little indicators through a solitary letter or mix of letters that show up on the ribbon as soon as you push the ALT key. These indicators show what keyboard shortcut actives the regulate underneath.

When you have actually selected a command tab, you can browse the commands obtainable within that tab.

Select a command tab

Start Access.

Click the tab that you want.

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Start Access.

Press and release the ALT key.

The keyboard tips appear.

Press the an essential or keys shown in the key-board tip top top or closest come the command tab that you want.

You deserve to execute a command a number of different ways. The quickest and most straight route is to usage the key-board shortcut connected with the command.

For much more information on key-board shortcuts, see key-board shortcuts for Access.

Execute a command

Start Access.

Click the ideal tab because that the command. The complying with table mirrors a representative sampling the the tabs and also the commands obtainable on every tab. The tabs and also the commands easily accessible change depending upon what your are doing.

Command Tab

Common things you have the right to do

Home

Select a different view.

Copy and also paste native the clipboard.

Set the current font characteristics.

Set the existing Font Alignment.

Apply rich text formatting to a memo field.

Work with records (Refresh, New, Save, Delete, Totals, Spelling, More).

Sort and also filter records.

Find records.

Create

Create a new blank table.

Create a brand-new table utilizing a table template.

Create a list on a SharePoint site and a table in the existing database that web links to the newly produced list.

Create a brand-new blank table in style view.

Create a new kind based on the active table or query.

Create a brand-new pivot table or chart.

Create a brand-new report based upon the active table or query.

Create a brand-new query, macro, module, or course module.

External Data

Import or link to outside data.

Export data.

Collect and update data via e-mail.

Create conserved imports and saved exports.

Run the attached Table Manager.

Database Tools

Move part or all components of a database to a brand-new or currently SharePoint site.

Launch the Visual basic editor or run a macro.

Create and also view table relationships.

Show/hide thing dependencies.

Run the Database Documenter or analysis performance.

Move data to altoalsimce.org SQL Server or to an accessibility (Tables only) database.

Manage access add-ins.

Create or modify a Visual an easy for Applications (VBA) module.

Click the control that to represent the command. Alternatively, if you know the key-board shortcut because that the command indigenous an earlier version of Access, enter the key-board shortcut by using the keyboard.

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Press and release the ALT key.

The access keys appear.

Press the crucial or keys presented in the key-board tip connected with the command the you want.

Contextual command tabs

In enhancement to the conventional command tabs, access also has actually contextual command tabs. Relying on your context (that is, which thing you room working with and also what you are doing), one or much more contextual command tabs might show up next to the standard command tabs.

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Activate a contextual command tab

Click the contextual command tab.

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Press and release the ALT key.

The access keys appear.

Press the crucial or keys displayed in the access an essential that shows up on or closest come the contextual command tab.

The contextual command tabs save commands and also features that you have to work in a specific context. For example, when you open up a table in architecture view, the contextual tabs contain regulates that use only when you are working v a table in the view. As another example, once you open up a table in style view, a contextual command tab named Design appears next come the Advanced Tools tab. Once you click the Design tab, the ribbon mirrors the commands easily accessible to you only when the object is in architecture view.

Galleries

The ribbon likewise uses a type of manage called a gallery. The gallery regulate is designed to emphasis your attention on gaining the results that you want. Fairly than merely show commands, the gallery manage shows the result of using those commands. The idea is to provide a visual means for you come browse and see what accessibility 2010 can do, through a focus on the results, quite than focusing solely on the regulates themselves.

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Galleries come in various shapes and sizes. There is a network layout, a menu-like representation that fall down, and also even one on-ribbon layout that areas the contents of the gallery chin on the ribbon.

Hiding the ribbon

Sometimes, you might need a little more space to dedicate to your job-related area. For the reason, the ribbon can be fell down so that only the bar through the command tabs remains. To hide the ribbon, double-click the energetic command tab. To display it again, double-click the energetic command tab again.

Hide and also restore the ribbon

Double-click the energetic command tab (the energetic tab is the emphasize tab).

Double-click the active command tab again to regain the Ribbon.

Quick access Toolbar (QAT)

The Quick accessibility Toolbar is a toolbar nearby to the ribbon that enables one-click access to commands. The default set of commands include Save, Undo, and Redo, and also you deserve to customize the Quick accessibility Toolbar to encompass other commands that you usage often. Girlfriend can likewise modify the placement of the toolbar and readjust it from the default small size to large size. The little toolbar appears next come the command tabs on the ribbon. When you move to the large size, the toolbar appears below the ribbon and extends its full width.

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Customize the Quick accessibility Toolbar

Click the rightmost drop-down arrowhead in the toolbar.

Under Customize Quick accessibility Toolbar, click the command the you desire to add, and also you are done.

Or, if the command is not listed, click More Commands, and also proceed come the following step of this procedure.

In the Access Options dialog box, pick the command or regulates that you want to add, and also then click Add.

To remove a command, to mark it in the list on the right, and also then click Remove. Alternatively, double-click the command in the list.

Click OK as soon as you room done.

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Navigation Pane

When you open a database or create a brand-new one, the name of your database objects appear in the navigating Pane. The database objects encompass your tables, forms, reports, pages, macros, and modules.

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To open a database thing or use a command to a database object, right-click the object and select a food selection item indigenous the paper definition menu. The commands on the context food selection vary according to the thing type.

Open a database object, such as a table, form, or report

In the navigating Pane, double-click the object.

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In the navigating Pane, select the object, and then press ENTER.

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In the navigation Pane, right-click one object, and then click Open.

Note the you can collection an alternative to open up objects through a single click in the Navigation Options dialog box.

The navigating Pane divides her database objects right into categories, and also these category contain groups. Part categories room predefined because that you, and you can likewise create your very own custom groups.

By default, the navigation Pane appears when you open a database, consisting of databases developed in earlier versions the Access. You deserve to prevent the navigation Pane from showing up by default by setting a routine option. The following collection of steps define how to take it each action.

To show or hide the navigation Pane

Click the button in the upper-right corner of the navigating Pane (

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), or push F11.

Prevent the navigating Pane from showing up by default

Click the File tab, and then click Options.

The Access Options dialog crate appears.

In the left pane, click Current Database.

Under Navigation, clean the Display navigation Pane check box, and then click OK.

For an ext information about the navigating Pane, check out the article View and also manage objects by using the navigation Pane.

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Tabbed documents

For daily interactive use, you may prefer the tabbed paper interface. You can enable or disable tabbed files by setting your access Options (see show or hide file tabs, later in this article). However, if you readjust the tabbed record settings, you have to close and also reopen her database for the brand-new settings to take it effect.

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Show or hide paper tabs

Click the File tab, and also then click Options.

The Access Options dialog crate appears.

In the left pane, click Current Database.

In the Application Options section, under Document window Options, choose Tabbed Documents.

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Select or clear the Display document Tabs check box. Clearing the inspect box transforms off record tabs.